Administrative Assistant

Requisition ID
Work Location
Department / Discipline
Administration / PA / Secretarial
Position Type
Staff / Permanent

Overview / Responsibilities

The Administrative Assistant will provide general administrative support to a department, project or group of professionals.

Skills / Qualifications

  • Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
  • Requires an understanding of the content of the manager’s job and method of operation as well as knowledge of departmental operations and procedures.
  • Organizes and maintains files of manager’s correspondence, records etc. and follows up pending matters
  • Acts as receptionist for the manager, screening correspondence and telephone calls
  • Schedules appointments and coordinates arrangements for meetings
  • Prints, organizes, and prepares information for meetings
  • Arranging travel/accommodation/car hire
  • Prepares routine letters and memoranda for manager’s review
  • Organizes and expedites flow of work through office and initiates follow up action
  • Support in collecting information and data for reporting
  • Populates templates and creates documents
  • General office housekeeping activities as required

Education and/or Work Experience 

  • Minimum of 2 years’ experience in an administrative role
  • Excellent communication skills, both verbal and written  
  • Excellent computer skills, including e-mail, word processing, spreadsheets, presentations, etc. 
  • Must be able to do multiple tasks or manage multiple projects at one time 

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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