Proposal Coordinator

Requisition ID
Work Location
Department / Discipline
Marketing and Communications
Additional Work Location
Position Type
Staff / Permanent
Professional & Technical

Overview / Responsibilities

Wood Environment & Infrastructure Solutions is seeking a highly motivated Proposal Professional to provide critical support to a highly functioning engineering and consultant services company in Texas. In this position, the individual will need to be a dynamic team player, who can lead, collaborate and contribute productively in a deadline-driven environment.


The best candidate will demonstrate excellent verbal and written communication skills; strong interpersonal, time management, and organizational skills; as well as a high degree of flexibility, independence, creative thinking, and problem-solving ability. The Proposal Coordinator will approach assignments and areas of responsibility in a proactive, self-directed, enthusiastic manner, and seek to add value, show initiative, and provide accomplished proposal skills.



This position could be located in our Austin, Dallas or Houston office depending on candidate preference.


Primary Responsibilities:

  • Plan and track marketing activities
  • Research target markets
  • Coordinate marketing plan development
  • Lead the development/production of high-quality qualifications packages and proposals
  • Participate in go/no-go decisions, lead proposal kick-off meetings, as requested and work with technical team to establish value proposition and win themes
  • Write proposal sections and edit text prepared by technical staff
  • Develop or coordinate the preparation of proposal-relevant graphics and visuals
  • Prepare business development and qualification materials including updating staff resumes and project summary sheets
  • Review proposal requirements carefully and manage towards meeting those deadlines
  • Collaborate with senior technical staff to craft proposal approach and teaming arrangements
  • Ensure consistent tone and compelling message within proposals
  • Support market segment strategy development and provide project and client research, as needed
  • Support local and national event/association activities and involvement
  • Develop strategies to strengthen our presence in certain markets
  • Determine need for new materials, presentations, and graphics
  • Participate in strategic proposal development and planning

Skills / Qualifications

Role Requirements:

  • Bachelor’s degree in Communications, English, or Science
  • Superior writing and editing skills
  • Minimum 5 to 7 years of related A/E/C industry experience with demonstrated organizational, writing, desktop publishing and interview/presentation development capabilities
  • Must have technical proficiency with standard Microsoft Office (Word, Excel and PowerPoint) and Adobe Creative Suite (InDesign, Photoshop, and Illustrator)
  • Must be a self-starter and motivated to work independently
  • Create, maintain and update key prospect list and develop a customer database using Salesforce Customer Relationship Management (CRM) software is a plus
  • Ability to manage multiple priorities and thrive in an environment with pressing deadlines
  • Experience leading teams through all stages of proposal development and production
  • Willingness to proactively develop client relationships utilizing outside selling techniques
  • Strong communication skills with the ability to converse with people at all levels
  • Willingness to learn and understand environmental and engineering services
  • Must pass drug test and background check

Success Factors:

  • Dynamic; can handle multiple priorities
  • Personable; work across offices and disciplines with various technical and engineering experts
  • Strong problem-solving, “can-do” ethic
  • Capacity to learn quickly and apply industry knowledge
  • Organized; able to identify and locate relevant materials quickly and efficiently

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 45,000 people.


Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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